Fleet sharing that keeps every vehicle working.
frameLOGIC fleet sharing puts your pool vehicles on one interactive booking calendar: employees request a vehicle, a dispatcher approves, and an integrated key dispenser hands over keys and documents around the clock. Fewer booking conflicts, fewer vehicles standing idle.
A booking calendar with a dispatcher in the loop.
Every shared vehicle sits on one clear availability schedule. Employees submit a request for the vehicle and dates they need; the dispatcher verifies and approves it, so double-bookings and scheduling conflicts stop before they start. For group transport, users can reserve specific seats on a selected route, not just the whole vehicle. The same module handles company cars borrowed by employees and specialist transport shared between multiple planners. Utilisation reports then show which vehicles work, which stand still, and where the pool can shrink.
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What the fleet sharing module covers
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Interactive booking calendar
A clear, interactive schedule of vehicle availability. Users plan and book without conflicts; administrators see the whole pool at a glance.
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Request and approval flow
Employees submit vehicle requests; the dispatcher verifies and approves them before the booking is confirmed.
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Seat-level reservations
Reserve specific seats on selected routes. The feature is built for group transport, where one vehicle serves several passengers.
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Key dispenser integration
Automated, contactless issue and return of keys and vehicle documents, 24 hours a day. Key-presence sensors record the full history of every key and flag late returns against the booking.
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Utilisation reports
A set of analytical reports for monitoring fleet usage, to spot unused vehicles and identify where the pool can be optimised.
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Vehicle status for administrators
Orderly, transparent monitoring of vehicle condition, with data exchanged across other frameLOGIC modules, which means less paper in circulation and simpler administration.
What this looks like in the system
Vehicle booking calendar: who drives which vehicle and when.
Fleet sharing – common questions
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How does vehicle booking work in a shared fleet?
All vehicles sit on one interactive availability calendar. An employee submits a request, the dispatcher approves it, and the booking is confirmed. For group transport, users can reserve specific seats on a chosen route instead of a whole vehicle.
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Does someone still need to hand over the keys?
No. With the key dispenser integration, keys and vehicle documents are issued and returned automatically, contactlessly, 24 hours a day. Key-presence sensors log the full history of each key and show whether vehicles come back on time.
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How does fleet sharing reduce operating costs?
Better booking management means fewer conflicts and fewer vehicles standing unused; automation removes manual key handover entirely. Utilisation reports show where the pool is oversized, so you maintain fewer vehicles for the same amount of work, and the savings compound with fuel monitoring across the fleet.
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Does the module work with the rest of frameLOGIC?
Yes. The booking module exchanges data with other frameLOGIC modules and adapts to the type of fleet you run. Pair it with GPS fleet tracking for live vehicle locations and fleet management for full vehicle and driver records in one place.