Telematics for public sector and utilities fleets, from task to report.
frameLOGIC telematics for public sector and utilities runs one field cycle: task, resources, execution, report. It covers energy, water and wastewater, gas, rail, and municipal fleets. A crew and a vehicle are assigned to the job, execution is recorded from vehicle data, and the road card with MPK cost allocation lands where your finance team expects it.
One cycle for field work: task, resources, execution, report
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Task
Every job starts as a task in the system: a network failure, a scheduled inspection, a waste-collection route. Dispatchers see which crews and vehicles are free before they commit anyone.
- 02
Resources
A person, a vehicle, and the equipment on it are assigned to the task together. Driver identification (RFID card or Dallas key) ties each trip to a named employee, so work time and costs settle from recorded data.
- 03
Execution
Live positions and geo-zones show when a crew reaches the site. Digital and analog inputs record the work of cranes, pumps, and generators. That is proof of work, not just proof of driving.
- 04
Report
The road card is generated from the real odometer reading on the CAN bus rather than an estimate, and splits costs by MPK cost centre. When the audit comes, the report is already in the format your finance team files.
How public sector and utilities fleets use frameLOGIC
Network companies settle work differently from hauliers: costs split across cost centres, crews travel with their equipment, and any report may end up in front of an auditor. Each area below links to the full product page.
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Road card and MPK settlement
The paper road card becomes a digital document generated from vehicle data: real odometer mileage, route start and end points, fuel. Costs split automatically across MPK cost centres, projects, or organisational units.
Explore transport settlement -
People and equipment on the task
Driver identification ties every trip to a named employee, and the task record ties the employee to the vehicle and the equipment they took. Work time and costs settle from data, not from memory.
Explore driver management -
Vehicle records and inspections
Full files for vehicles and equipment: technical inspections, insurance, service history, and documents in one place, with alerts before deadlines pass. No spreadsheet reminders.
Explore fleet maintenance -
Integrations: SAP, accounting, HR, GIS
Road-card and settlement data flows into SAP, finance and accounting, and HR systems; GIS integration puts network assets on the same map as your crews. No manual retyping between platforms.
Talk to our team -
Reports built for audit
Reports that stand up to scrutiny: mileage from the vehicle odometer, work time per employee, equipment hours per task, costs per MPK. Generate them for any period, and the history stays archived.
Explore reports and analytics
The nearest available crew goes to the fault, not the one that happens to answer.
A fault report lands in the system with its location, and the dispatcher sees on the map which available crew is closest and what it is carrying. Dispatching takes a moment instead of a round of phone calls. The system can suggest the trip purpose itself, from geolocation or from the assigned work order, so the driver is not filling it in from memory after the fact. When the work is done, proof of work exists: equipment running hours, time the crew spent inside the geofence, and documentation from the field. Paper leaves the loop: documents, protocols and photos from the site go to a digital repository rather than a binder at the depot. The same record feeds reports that go out automatically to set addresses, together with consumption data and the fuel cost of the call-out, assigned to its cost centre.
Bookings, keys and shared equipment
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Availability schedule
Real-time view of free vehicles, filtered by location, type (lift platform, van) and extra equipment on board.
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Multi-level approval
Requests follow a digital workflow: a dispatcher or the head of an operating unit approves the trip, matching your org structure.
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Automatic service holds
A vehicle with a scheduled service, a fault or an expired statutory inspection drops out of bookings by itself. Nobody has to police it.
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Key dispenser
The deposit locker opens only against an approved booking, after the user authenticates with an RFID staff card and a PIN.
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Ride pooling and utilisation KPI
Booking a seat on an existing trip cuts redundant journeys, and comparing actual running time against booked time exposes dead assets.
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A closed loop on fuel data
Refuelling, consumption and drain detection meet vehicle mileage, and reports go out automatically to set addresses. Settling fuel does not require collecting data from three systems before every report.
Public sector and network utilities – common questions
- 01
How do costs reach the right cost centre?
The road card is built from vehicle data, not from the driver's declaration: mileage comes off the CAN bus, meaning the real odometer reading, so the record agrees with service documentation. Fuel and mileage costs are assigned to cost centres, projects or operating units, and the summaries flow on to settlement and to finance systems.
- 02
Will the system document equipment work, not just the drive?
Yes, and that is the difference between a utility and a haulier. Digital and analogue controller inputs record the crane, pump, generator or a body door opening, while geofences around depots, construction sites and pumping stations show how long the crew was on site. That produces proof of work, not just proof of arrival.
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How does a pool fleet run without someone handing out keys?
A booking goes through digital approval, and once accepted the system grants access to a specific deposit locker by itself. The key is released after RFID card and PIN authentication, and anyone without a valid booking or with expired qualifications will not get it. A dispatcher can open a locker remotely in an emergency. More on fleet sharing.
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Can passenger cars and tax mileage records fit in the same system?
Yes. The same platform keeps the vehicle mileage record required for full VAT deduction on passenger car running costs, splitting business and private trips from geolocation data. Details and report formats: mileage logbook.